The Pillar Society - Privacy Policy

Effective Date: September 15, 2025

The Pillar Society ("we," "us," or "our") is committed to protecting the privacy of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (the "Site") or use our services. We are governed by the privacy laws of Ontario, Canada, including the Personal Information Protection and Electronic Documents Act (PIPEDA). This policy applies to The Pillar Society itself and is separate from the hosting provider Wild Apricot which maintains its own separate Privacy and Terms of Use policies:

https://www.wildapricot.com/legal-center/privacy-policy

https://www.wildapricot.com/legal-center/terms-of-use

1. Cookie Policy

The Pillar Society is hosted on the Wild Apricot platform. While our organization does not collect cookie data or place cookies on visitors' devices, Wild Apricot and its third-party service providers may automatically place cookies for essential website functions such as session management, navigation, user preferences, analytics, and service improvements. These cookies can include session cookies, analytics cookies (Google Analytics, Bing Analytics, Hotjar, etc.), and cookies to manage pop-ups or feedback forms. You may control cookies in your browser settings, but some site features may not work if cookies are disabled.

2. Information We Collect

We may collect the following types of information only for Members registered on the Site:

• Personal Information:This includes your email address and any other information you choose to provide to us. Specifically, we collect your email address and name for services related to your membership, including membership initiation, renewals, and email communications regarding your Pillar Society membership.

• Information Directly Related To a User’s Membership : The Pillar Society collects only information essential to maintaining your membership status including applicable membership dates, fees paid and emails sent from the site to members.

• Payment Information : The Pillar Society utilizes a secure third-party payment processor and does not see or retain any credit card or payment information.

3. How We Use Your Information

We may use your information for the following purposes:

• Providing Services: To provide you with the services you request, such as maintaining your membership status and sending a validation code to your email address.
• Communication: To communicate with you regarding your requests or inquiries.
• Legal Compliance: To comply with applicable laws and regulations.
• Security: To protect the security and integrity of our Site, services and members.

4. Disclosure of Your Information

We will not disclose your personal information to third parties, except in limited circumstances where only the minimum necessary information is provided to these third parties:

• Service Providers: We may share your information with third-party service providers who assist us in providing our services, such as email delivery services. We ensure these providers are contractually obligated to protect your information.
• Legal Authorities: We may disclose your information to legal authorities if required by law or legal process.

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Members’ names and email addresses are used for validation, billing, and communication purposes and are retained only as long as you remain a member. All member information is removed 90 days after membership ends.

6. Your Rights

You have the right to access, correct, or delete your personal information. You may also have the right to object to or restrict the processing of your personal information. To exercise these rights, please contact us.

7. Security

We take reasonable measures to protect your information against unauthorized access, use, or disclosure. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure.

8. Children's Privacy

Our Site and services are not intended for children under the age of 13. We do not knowingly collect personal information from children under 13.

9. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this Site with a revised effective date.

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The Pillar Society - Terms of Service

Effective Date: September 15, 2025

By accessing or using our website (the "Site") or services, you agree to be bound by these Terms of Service ("Terms"). Please read these Terms carefully before using our Site or services.

1. Use of Our Services

You may use our Site and services only for lawful purposes and in accordance with these Terms. You agree not to:

• Use the members only areas of this Site if you have not been approved for access by The Pillar Society or one of its representatives.
• Use our Site or services in any way that violates any applicable federal, provincial, local, or international law or regulation.
• Impersonate or misrepresent your affiliation with any person or entity.
• Interfere with or disrupt the operation of our Site or services or the servers or networks connected to our Site or services.
• Attempt to gain unauthorized access to any part of our Site or services, or any other systems or networks.
• Use our Site or services to transmit or distribute any viruses, worms, or other malicious code.
• Use our Site or services to collect, harvest, or otherwise gather information about other users for the purpose of resale, distribution, or disclosure to any third party.
• Use our Site or services for commercial purposes that compete with, interfere with, or otherwise conflict with the interests, operations, or business of The Pillar Society.

2. User Content

You are solely responsible for any content that you submit or transmit through our Site or services ("User Content"). You represent and warrant that you have all necessary rights to your User Content and that your User Content does not infringe the rights of any third party. You agree not to submit or transmit any User Content that is unlawful, harmful, threatening, abusive, harassing, defamatory, vulgar, obscene, libelous, invasive of another's privacy, hateful, or racially, ethnically or otherwise objectionable.

3. Intellectual Property

You may not use any content from our Site without our prior written consent.

4. Disclaimer of Warranties

Our Site and services are provided "as is" and "as available" without any warranties of any kind, either express or implied. We do not warrant that our Site or services will be uninterrupted, error-free, or secure. We disclaim all warranties of merchantability, fitness for a particular purpose, and non-infringement.

5. Limitation of Liability

To the fullest extent permitted by applicable law, we will not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or related to your use of our Site or services, even if we have been advised of the possibility of such damages. Our total liability to you for any claim arising out of or related to these Terms or your use of our Site or services will not exceed the amount you paid us, if any, for the use of the Site or services giving rise to the claim.

6. Governing Law

These Terms will be governed by and construed in accordance with the laws of the Province of Ontario, Canada, without regard to its conflict of law principles.

7. Changes to these Terms

We may update these Terms from time to time. Any changes will be posted on this Site with a revised effective date.

Contact Us

If you have any questions or concerns about this Privacy Policy and Terms of Service, please contact us using the contact form.

By using our Site and services, you consent to the collection and use of your information as described in this Privacy Policy.

We take reasonable measures to protect your information against unauthorized access, use, or disclosure.